Executive Assistant to CEO

FlutterFlow is a leading visual development platform that revolutionizes the way teams create, design, and deploy applications. With over 2M users across 200+ countries, FlutterFlow enables teams to build apps without extensive coding knowledge. With an intuitive visual interface, granular control over app experience and cross-platform deployment capabilities, FlutterFlow is trusted by startups and Fortune 500 companies alike to accelerate their product development and deliver innovative digital solutions quickly and efficiently.

About the Role

We are seeking a highly experienced Executive Assistant (EA) to serve as a trusted partner to our CEO/ Co-Founder. As a rapidly scaling startup, we need an EA who is not only highly organized and proactive, but also understands the nuances of executive support at the highest level. You will play a critical role in ensuring our CEO operates at peak performance, handling both strategic and tactical support with professionalism and discretion.

What You Will Work On

• _ Executive Calendar & Scheduling – Manage a dynamic calendar, ensuring seamless coordination of meetings, appointments, and events while protecting the co-founders’ time._

• _ Communication & Correspondence – Act as a gatekeeper by managing emails, drafting responses, and preparing reports, presentations, and briefing materials._

• _ Travel Management – Plan and coordinate domestic and international travel, handling logistics with precision and ensuring efficiency._

• _ Meeting Preparation & Follow-Through – Prepare agendas, take actionable notes, and ensure follow-ups are executed._

• _ Confidential & Strategic Support – Handle sensitive business and personal matters with the highest level of discretion and professionalism._

• _ Office Management - Support our New York and Mountain View offices by keeping snacks stocked, office supplies ordered, and other administrative tasks as needed. _

Who You Are

• 6+ years of CEO or founder executive support experience in a fast-moving start-up

• A trusted right hand to executives—someone who has built long-term partnerships and understands how to provide high-level, strategic support

• A master of logistics, with a proven ability to manage complex calendars, communications, and projects with ease

• Hyper-organized & detail-oriented, with a knack for anticipating needs before they arise

• A proponent of using AI tools & technology to enhance efficiency and productivity

• Eager to work from our Mountain View, California headquarters at least 3 days per week

• Comfortable with occasional travel to attend meetings, conferences, or company events both domestic & internationally 

• Willingness to work outside of regular business hours as needed

Perks & Benefits
We are a globally distributed company - 15 countries and counting! While our benefits offering varies from country to country, our goal is to provide competitive and comprehensive benefits to every member of our team, no matter where they live and work.