Executive Assistant

Memfault is seeking a proactive and highly organized Executive Assistant to provide vital support to our CEO, CTO, and senior leaders. As a trusted partner to the executive team, you will play a central role in proactively ensuring smooth operations, managing administrative tasks, and driving key projects forward. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional problem-solving skills, and takes ownership of tasks with minimal guidance. Be ready to play an instrumental leadership role, with a “no job too small” mentality!

Key Responsibilities

Executive Support and Communication

• Provide administrative and operational support to the CEO, CTO, and senior leaders across multiple time zones.

• Act as the central point of contact for executives, ensuring seamless task execution and follow-through.

• Manage the CEO’s communications, triaging priorities and ensuring timely responses.

• Draft and edit written materials and presentations for internal and external stakeholders.

  Calendar and Meeting Management

• Manage complex executive calendars, prioritizing appointments and engagements independently.

• Anticipate scheduling conflicts and propose solutions to optimize time and priorities.

• Ensure executives are fully prepared for meetings, including pre-read materials, in-meeting organization, and follow-up.

• Assist in preparing for key company events, including CEO Quarterly Kick-offs, Board Meetings, and All Hands.

  Project Management and Problem-Solving

• Proactively identify inefficiencies and implement solutions to streamline workflows.

• Take ownership of cross-functional projects from start to finish with minimal oversight, navigating roadblocks and proposing creative solutions.

• Maintain efficient information flow between internal teams and external contacts, ensuring clarity and follow-through.

  Event Planning and Coordination

• Plan and execute company-wide events, such as the annual offsite, with attention to detail and logistical precision.

• Coordinate virtual and in-person team meetings and onsites, including scheduling, materials, and vendor communication.

  Administrative Tasks

• Manage all aspects of executive travel, including transportation, accommodations, and documentation.

• Process and submit executive expense reports.

• Collaborate with the Operations and People Ops teams to address logistical needs and provide office operations support.

• Assist with recruiting tasks, including interview scheduling and onboarding coordination.

Preferred Skills and Qualifications:

• 3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders.
• Strong organizational skills with proven ability to manage multiple priorities independently.
• Exceptional problem-solving skills and a proactive approach to tackling challenges.
• Demonstrated ability to take ownership of projects and drive them to completion with minimal oversight.
• Excellent written and verbal communication skills.
• Proficiency with productivity tools (e.g., Google Workspace, Slack, project management software).
• Ability to work effectively in a fast-paced environment with shifting priorities.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Discretion and ability to handle sensitive information with confidentiality.
• This role requires approximately 10% travel, typically equating to one week per quarter.