Sweetspot AI Form Fill — Autonomous form completion for GovCon teams

Leverage AI to finish RFIs, PPQs, security questionnaires, vendor packets, and teaming agreements, so your capture & proposal teams can focus on winning.

TL;DR

Sweetspot’s AI Form Fill is the first and only autonomous form-fill agent built for government contracting teams. Think of it as Cursor for forms: it finds every field (even unlabeled ones!) across any document, then fills them with your validated company data and works with you to fill in the remaining gaps.

The Problem

GovCon BD teams spend shocking amounts of time re-typing boilerplate data into forms that all look different but ask for the same information:

• 15-page RFIs that hide critical fields in footers
• PPQs and security questionnaires where one missed checkbox triggers re-work
• Vendor onboarding packets and teaming agreements that clog pipelines just when deadlines tighten

Manual entry steals hours from color reviews, strategy sessions, and pricing. Worse, each agency’s format changes just enough that no template sticks, and existing PDF tools don’t understand compliance nuance.

Our solution

Sweetspot Form Fill replaces the copy-paste slog with an AI copilot purpose-built for the public sector:

1. Autonomous field detection
   Our Form Fill agents scan the entire form, including headers, tables, annexes, and odd footnotes, to surface every required field, labeled or not.
2. Live, accurate population
   We pull from your company data library and reflect all changes in realtime in the browser. No context switching or separate PDF tools needed.
3. Ask-once memory
   If a field is unclear, Form Fill prompts you, stores the answer, and re-uses it automatically on future submissions. This means zero hallucinations and a full audit trail.
4. Built-in signatures & edits
   Add e-signatures, tweak language, and manually add or adjust any field you need. One tab from first click to final PDF.
5. Rapid-fire templates
   For truly repeatable workflows such as recurring state and local government bids, save a template and cut completion time to seconds.

How It Works Under the Hood

• Semantic parsing engine reads form structure, not just keywords, so Section M or SF33 blocks are never missed. It even works on poorly structured PDFs that don’t use annotations or native fields.
• Domain-trained models tuned on hundreds of thousands of GovCon documents ensure terminology accuracy (CAGE codes, NAICS, JCP, export controls, etc.).
• DoD-Compliant architecture means all of your data, answers, and content are stored securely.

Traction & Early Results

• 12–18 hours saved per team per week during beta across mid-market federal and SLED contractors.
• 3× faster package turnaround, giving users extra days for color reviews, price sharpening, and all the other important tasks that go into winning their next contract.
• Zero compliance rejections to date; all of our users have been extremely happy with the results and have adopted Sweetspot Form Fill directly into their every day business processes.

Try it out

Sweetspot already powers proposal teams at Oshkosh, Vannevar Labs, Strider, and other public-sector innovators.

Ready to watch forms complete themselves?

• Book a demo: calendly.com/sachin-sweetspot/30min